The EU Packaging & Packaging Waste Regulation (PPWR)
PPWR for importers & distributors
Do you import or distribute goods in packaging? Since August 2026, the EU's Packaging and Packaging Waste Regulation (PPWR) requires you to verify that packaging complies before it reaches the market. Importers must confirm that suppliers have assessed conformity and issued an EU Declaration of Conformity (DoC). Distributors must check labelling and supplier details. ChainTraced collects this documentation from your suppliers, tracks every DoC and keeps it ready for inspection.
Suppliers upload directly, or you upload on their behalf. Documentation is requested once per packaging type, not per order.
Documentation cycle in ChainTraced
Step 1 / 5
Step 1 · Request
One request per packaging type
Pick the packaging type and the supplier. ChainTraced sends one request for the EU Declaration of Conformity and the supporting documentation, so you don't chase paperwork order by order.
Shipping carton 400×300×200
Supplier A · Vietnam
Requested
DocumentsEU DoC, technical docs
Applies toAll orders of this type
Sent toSupplier contact
Step 2 · Collect
The supplier uploads, or you do it for them
Suppliers upload the documents directly. If they email them instead, you upload on their behalf. Either way, everything ends up on the same record.
Shipping carton 400×300×200
Supplier A · Vietnam
Received
✓EU DoCUploaded by supplier
✓Technical docsUploaded by you
Step 3 · Review
Checked against your role
The review follows the checks for your role. If something is missing, a correction request goes straight back to the supplier.
Review · Importer
Shipping carton 400×300×200
In review
✓Supplier's EU DoC
✓Technical docs exist
✓Maker's details on packaging
!Your importer detailsCorrection requested
Step 4 · Approve
Approved and locked
When every check passes, you approve the record and it is locked. What you approved is exactly what you can show later.
EU Declaration of Conformity
Shipping carton 400×300×200
Approved
Checks4 of 4 passed
Approved byCompliance team
RecordLocked
Step 5 · Store
Ready when an authority asks
The approved record is kept for the full retention period, 5 years for single-use and 10 years for reusable packaging, and stays ready to hand over on request.
EU Declaration of Conformity
Shipping carton 400×300×200
Ready on request
PackagingSingle-use
Retention5 years
StatusLocked record
If documentation is incomplete
A correction is requested from the supplier and the documents go back to step 2.
When something changes
A new supplier, material change or new rules restarts the cycle from step 1 to re-confirm.
What PPWR requires of you
Your role decides what you must check
Role 1
Importer
goods from outside the EU
1
Collect the supplier’s EU DoC
2
Confirm tech docs exist
3
Keep a copy of the DoC
4
Add your details, keep maker’s
5
Answer authority requests
Role 2
Distributor
goods from an EU supplier
1
Due care before you sell
2
Check maker details
3
Check required labelling
4
Check producer registration
Role 3
You become a manufacturer
if you do any of this
1
Sell under your own brand
2
Repack the goods
3
Replace the maker’s details
Then: issue your own DoC
5 years
single-use
10 years
reusable
Importers and manufacturers keep documentation 5 years (single-use) or 10 years (reusable)
Separately: where you first supply packaging in a country, register and report there for EPR
More than a platform
Compliance that fits your workflow
Clear process
Classify packaging by supplier and role, and set up routines for review and re-confirmation
Connected to your ERP
Link packaging to articles and sales units, and use volumes as input to EPR reporting
Ready for what's next
Prepare for harmonised labelling (2028) and recyclability rules (2030)
Role assessments in borderline cases should be confirmed with your legal counsel.
CONTACT
Request a demo
Pick a time that suits you for a tailored walkthrough of the ChainTraced platform.
