Inbound certificates come in different formats, languages and through various channels. They are hard to verify and needs to be manually entered into database systems or binders. You need to check their values against material and product standards manually.
With each sale, you need to send certificate bundles with matching order numbers to the customers. The manual processes in step one and two often result in mismatched source certificates in different languages and formats, resulting in a non-transparent and improper look towards customers.
As large inbound bulk-orders are combined, surface treated and repackaged to fit your product line, they obtain new product IDs and additional treatment certificates. With each product, batch-specific certifications need to be combined to reflect this bundled content.
Certificates today: A distributor example
It might be familiar: Your suppliers distribute certificates in their own way. Certificate management is a mess:
PDF’s and physical letters in different languages need to be verified, translated, and checked manually. When products are repackaged for sales, the certificates must follow: They must be rearranged and rebranded, bundled, copied, and finally attached to each outbound order.